You Don’t Have a Time Management Problem. You Have a Project Management Problem.
You’re organised. You’ve tried time blocking, downloaded all the productivity apps, and maybe even colour-coded your Google Calendar.
So why do you still feel overwhelmed?
Here’s the truth most founders don’t realise until it’s crunch time: this isn’t a time management problem. It’s a project management gap.
Time management helps you focus. Project management helps your business function.
And in truth? You need both. That’s why my time management training for teams often evolves into project management support too. Because when we start exploring how time is being used, it quickly becomes clear: the real breakdown is in how work is structured, communicated and tracked across the team.
Let’s unpack this.
👉 Before we dive in: Did you read our first post in this series, What is time management training? Catch up here.
What’s the Difference Between Time Management and Project Management?
“Time management is about managing your time. Project management is about managing how work gets done across a business.”
Time management includes tools like time blocking (a favourite of mine!), prioritisation and Pomodoro. These strategies are powerful… not just for individuals, but also for teams who need to focus, protect deep work time and reduce fire fighting.
But as your business grows, it becomes clear: productivity habits alone aren’t enough. You need a system.
Project management creates a shared structure. It answers questions like:
What are our top priorities right now?
Who is responsible for what?
What’s due when?
Where do we track progress?
How do we hand over tasks and communicate as a team?
When these are unclear, even the best time management strategies fall short.
If you’re managing tasks but not projects, you’re not solving the real problem.
5 Signs You Have a Project Management Problem (Not a Time Problem)
You’re constantly reminding your team what to do
You’re the bottleneck in every decision
Tasks get done, but projects stall or drag on
You don’t have visibility on what’s happening unless you ask
You can’t switch off without things falling apart
These aren’t time problems. These are systems problems.
If everything flows through you, you’re not just busy… you’re unsupported by proper project management.
Why Founders Misdiagnose This Problem
Because time feels scarce, we assume the fix is better time management.
But in a growing business, what you really need is:
A central place to manage work (I use Asana in my own business, but there are other similar tools out there). This is your one source of truth.
Clear project timelines and owners.
A system for delegation and follow-up.
This is what takes you from being busy to being strategic.
It’s not about working harder. It’s about building a business that works.
What Project Management Actually Looks Like (Without the Jargon)
Think of project management as the container that holds your team's work.
For example, in my own business I use Asana to:
Plan launches with visibility across content, design and deadlines
Manage client delivery with reusable templates
Coordinate my VA’s weekly tasks without email back-and-forth
Track internal projects like podcast production or social media content creation
The result? Less chaos, more calm. More momentum, less micromanagement.
What Happens When You Close the Project Management Gap
Here’s what shifts:
You stop repeating yourself.
Your team knows what they’re doing.
You can actually log off without guilt.
Projects finish on time.
You start thinking like a CEO.
Time management gives you clarity. Project management gives your whole business momentum.
Ready to Fix This?
I support founders and small teams to:
Choose and set up project management software (I am most familiar with Asana)
Build team systems for visibility, accountability and follow-through
Document SOPs (standard operating procedures) and ways of working
Train your team so everyone can work smarter, not harder
If your business is scaling but your systems aren’t keeping up, let's fix that.
👉 Explore my Project Management Consultancy
You don’t need more hours. You need better systems.
““[The training was] tailored, well presented, patient, engaging and a great level of high quality content” ”
Common Questions About Project Management Consultancy
What does a project management consultant actually do?
A project management consultant helps your business set up systems, tools and workflows so your team can run more efficiently with less dependence on you. I guide you through the strategy, set up your software (like Asana), write SOPs and procedures and train your team so you see results fast.
Am I too small to need project management support?
Not at all. If you're juggling team communication, client delivery and internal projects without clear systems… you’re the perfect size to benefit. Most of my clients are small, service-based teams (3–10 people) who’ve outgrown their current way of working. Some of my clients are solopreneurs working with a VA and a few contractors. They’re putting systems in place now to support smooth and scalable growth.
Do you work with my existing team or just the founder?
Both. I work closely with the founder to clarify goals, but I also train your team to use the systems we build. That way, everything sticks… and you’re not the only one keeping things moving.